General Information

PLANNING TO ATTEND A CSHA MEETING IN JAPAN

Meeting Registration:
Regular packages cover registration, lunches & dinners, and other receptions during the meeting in the conference center. Housing options and reservation access will be provided with the online registration.

Meeting Categories: 
Student (up until receiving PhD, Undergraduates are also included), Academic (All PhD, MDs, Staff Scientists, Government), Corporate (Industry), Media (Editors and Reporters)

Housing: 
Accommodation options are provided with the online registrations. Reservations are made directly from you to the hotels. All rooms in the conference hotel are equipped with CABLE internet access, telephone and AC.


Payments:
We accept Visa, Master card, American Express and JCB cards for online payments.

Cancellation:
Cancellations more than four weeks prior to the meeting are eligible for a full refund less a $100 processing fee. Cancellations less than four weeks prior to the meeting incur a $150 cancellation charge. No shows are ineligible for any refunds (except in extenuating circumstances). If you must cancel or if someone will be replacing you, please notify us so we can inform the organizers.


Receipts:
A receipt will be attached with your registration confirmation email.


Abstract Submission & Deadlines: 
Registration with payment is required for abstract submission. Everyone is encouraged to submit all registration materials before the abstract deadline, so the organizers can make prompt decisions concerning acceptance of an abstract or admission into a meeting (as meetings may be oversubscribed). Note that abstract submission is NOT required for attendance at CSHA meetings. Abstracts submitted after the deadline will be forwarded on to the organizers for possible consideration as a poster only, unless it is an oversubscribed meeting.
 

Program Information:
You will be advised by e-mail whether your abstract(s) has been selected for an oral or poster presentation as soon as organizers finalize the program (typically about 4 weeks after the abstract deadline). A list of posters and oral presenters will be posted on our web site as soon as the decisions are made. Specific program information (date and time) is not given out prior to the meeting. Please advise us in advance if you have schedule conflicts and cannot present on a particular day. Most meetings begin with an evening session at 7:00 pm in Watson Auditorium on the first date of the meeting. You will receive the complete program in the abstract book, when you arrive at Cold Spring Harbor Asia.


PREPARING FOR YOUR PRESENTATION

CSHA meetings in Japan are held at main hall of Awaji Yumebutai International Conference Center.

Audio-Visual Facilities: 
The audio-visual table is located in the front section of main hall and the projection suite is compatible with both PC and Mac systems. Normally we ask presenters to upload the presentation files (Typically PowerPoint slides) onto our computers, a necessary measure that ensures efficient and hassle-free operation during meeting sessions. However if you do insist on using your own computer, please communicate with us at least half day earlier before your presentation.


Posters: 
Poster sessions are held in the Connecting Corridor. Detailed instruction will be provided during a meeting. Posters should fit within 0.8m(width) x 2m(height). Supplies for hanging posters are provided.